Procure-To-Pay Management

Streamline downstream processes through automation to decrease processing time, minimize errors, and reduce paperwork.
Utilize spending analysis to identify potential savings opportunities based on category, supplier, or location.
Enhance cost savings by consolidating purchasing power with fewer vendors and effectively managing suppliers to lower overhead costs.
Initiate bids for large or high-priced items and convert them into tactical sourcing events for increased affordability.
Organize goods received by commodity and create partial or full receipts with various drop-off and match options.
Maintain a comprehensive audit log to document all pertinent data throughout the invoicing lifecycle.
Efficiently manage the entire purchasing process, including requisition, approval, automated three-way matching, exception handling, supplier communication, payment, and reporting.
Monitor each transaction from request to payment to ensure the smooth execution of procurement activities.

Purchase Requisition

Nirmalya Enterprise Platform Suite's purchase management excels in streamlining the requisitioning process by automating it effectively to uphold adherence to both quality standards and cost guidelines. Through this system, employees can seamlessly submit requests for materials or services from preferred vendors, ensuring a structured and compliant procurement process. Furthermore, the capability to implement approval processes for these requests prior to their conversion into purchase orders enhances efficiency and transparency within the organization. In essence, a purchase request within this suite captures the essential transactional details needed to initiate a purchase order accurately and efficiently.

Improve the requisition process and automate it to adhere to quality and cost standards.
Empower employees to place requests for materials/services from approved vendors, promoting a structured and compliant procurement process.
Customize approval workflows for requests before they are transformed into purchase orders as required.
Increase efficiency and transparency within the organization by capturing crucial transaction details in purchase requests for precise and efficient purchase order creation.

Catalog Management

Nirmalya Enterprise Platform Suite provides a user-friendly catalog management system to enhance the shopping experience. Through easy access to both hosted and punch-out catalogs, buyers can efficiently add items to their carts, improving productivity and adherence to regulations. This streamlined approach boosts savings performance and ensures timely procurement, making the procure-to-pay process straightforward and effective for users. Our procurement solution offers a user-friendly shopping interface for easy browsing and access to suppliers' ecommerce portals. This enables buyers to make educated decisions, compare options, fill carts, and place orders seamlessly while maintaining compliance and approvals. Our focus on user-centered design simplifies the procurement process, creating an efficient and compliant purchasing environment for organizations.

Allow suppliers to manage, update, and enhance their catalogs, as well as personalize pricing and inventory to create a seamless shopping experience.
Monitor contract usage to ensure negotiated agreements are maximizing value and cost savings.
Procure products and services using the most efficient payment methods and from preferred vendors to align with purchasing preferences and increase compliance.
Streamline operations by avoiding the complexities of integrating e-commerce systems or depending on third-party vendors.

Purchase Orders

Seamlessly managing the creation of purchase orders (POs) with or without requisitions has never been easier with Nirmalya Enterprise Platform Suite's Procure-to-Pay management. From requisition to invoice payment, this platform streamlines the entire procure-to-pay process, providing comprehensive visibility of the PO progress at all times. Buyers can effortlessly track requisition status through approval stages, converting smoothly into POs, submitting to suppliers, receiving supplier acknowledgments, advanced shipping notices, and invoicing. Furthermore, the system allows for manual or automated receipt creation upon goods or services delivery, ensuring a transparent, trackable, and reportable process. With Procure-to-Pay, category managers can monitor contract usage, supplier compliance, purchasing activities, and the Chief Procurement Officer enjoys full oversight. This level of visibility eliminates the need for constant follow-up emails or status requests, making procurement operations more efficient.

Enhance the efficiency of generating purchase orders and enhance visibility into the progress of purchase orders, allowing for easy tracking of requisition status through approval stages.
Facilitate the conversion of requisitions into purchase orders, submission to suppliers, and reception of acknowledgments and invoices.
Empower teams to create manual or automated receipts upon delivery of goods or services, with a transparent, trackable, and reportable process.
Provide category managers with the ability to monitor contract utilization, supplier adherence, and purchasing activities.

Intelligent Invoice Processing

Enhance your vendor relationships with Nirmalya Enterprise Platform Suite’s advanced digital invoice processing capabilities. By automating the receipt of ordered items, processing invoices, and remitting payments in a timely manner, our solution helps you maintain positive vendor interactions. It starts with entering purchase orders, receipts, and bills into our system, where our intelligent technology performs a three-way match, ensuring data accuracy across all documents. Once approved, our solution empowers your accounts payable department to strategically manage vendor payments, optimizing cashflow and strengthening your financial position. With our automated approach to invoice processing, you can confidently manage your vendor relationships and improve operational efficiency.

Efficiently obtain items from a range of sources, such as vendors, partners, customers, subsidiaries, and remote locations, through the use of a mobile scanning device.
Utilize a mobile device ensures accurate and detailed inventory records by capturing essential information comprehensively.
Easily pinpoint discrepancies between purchase orders, receiving reports, and billing records through a three-way matching process.
Obtain a detailed comprehension of the materials and assemblies needed for production and ensure their timely availability in the correct location.

Dynamic Discounting

The finance and accounts payable teams play a crucial role in optimizing cash flow and identifying new savings opportunities for your organization. By leveraging Nirmalya Enterprise Platform Suite's Account Payable automation, you can streamline processes and secure advantageous deals, maximizing your savings potential through dynamic discounting. With enhanced spend visibility throughout the procurement cycle, your finance team can strategically plan cash flow and capitalize on supplier incentives for early payments. This proactive approach not only benefits your suppliers but also bolsters your bottom line by unlocking additional savings. Nirmalya Enterprise Platform Suite's dynamic discounting functionality equips your finance and AP team to make informed decisions that optimize cash utilization and drive increased cost savings for your business operations.

Provide extra savings chances by offering live updates on your invoices and cash flow, boosting your ability to save more.
Simplify operations and negotiate favourable agreements to enhance cash flow and identify cost-saving opportunities.
Enhance cost savings opportunities by providing supplier incentives for prompt payments through dynamic discounting.
Enhance visibility of spending enables more effective cash flow planning and greater opportunities for cost savings.

Comprehensive Workflows

Nirmalya Enterprise Platform Suite's versatile workflow management system allows for the customization of workflows based on value, category, geography, and business unit, accommodating hierarchical, parallel, or pool approval structures. Customizing requisition-to-pay workflows is essential for meeting the unique needs of different business units, countries, and tax codes. Understanding the variations in approval processes is crucial, as some organizations have strict hierarchies for approving purchases, while others grant preapproved purchase rights to certain employees. By offering flexibility to align with local circumstances and enforce company policies, this platform ensures that workflows reflect how you want your business to function effectively, leading to streamlined operations and improved efficiency.

Customize approval workflows to align with your unique business requirements - Bid farewell to rigid approval procedures.
Customize approval structures based on various factors such as value, category, geography, and business unit to support hierarchical, parallel, or pool approval configurations.
Customizing requisition-to-pay workflows is crucial to cater to the specific requirements of various business units, countries, and tax codes.
Provide flexibility to adapt to local situations while consistently enforcing company policies to ensure workflows align with the desired functioning of your business.

Our implementation strategy is designed to ensure that your business operations undergo a swift and seamless transformation, resulting in faster time to value. Our experienced consultants utilize a structured approach that combines extensive industry knowledge with the latest implementation techniques. This enables you to expedite the deployment of our powerful solution and experience a rapid return on investment.

Through our streamlined process, you can optimize productivity and streamline business processes with minimal disruption. We have consolidated the expertise gained from global deployments into a set of leading practices, providing a clear path to success and delivering rapid business value.

With Nirmalya, you can confidently expect to go live within a predictable timeframe through smart, stepped implementations.

Nirmalya offers its services to companies of all sizes, including startups, fast-growing businesses, medium-sized enterprises, large corporations, and non-profit organizations. We assist these companies in streamlining their operational capabilities without the need for significant capital and operational expenditures. By eliminating the burden of maintaining an Enterprise Resource Planning system, which typically involves investments in manpower, hardware, and software, we help companies focus on their core activities.

Our collaboration with companies involves an initial setup fee for implementation, followed by an annual license fee based on the modules chosen by the customer for implementation. As businesses expand, customers have the flexibility to incorporate new modules as needed.