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Procurement Management

Achieve spending control by proficiently handling vendor relationships, implementing automated purchase processes, and enhancing compliance while reducing costs via transparent purchasing procedures throughout the entire company.

Gain the competitive edge in the complex world of procurement with our state-of-the-art platform. It revolutionizes the way companies buy goods and services, empowering them to secure the best prices and ensure timely delivery effortlessly. By efficiently channelling purchase orders to approved suppliers and leveraging pre-negotiated contracts; it saves significant time and money for businesses. Take control of your vendor management and streamline the procurement process with ease. Real-time insights into company spend and vendor performance provides a comprehensive view, enabling informed decision-making. Our procurement dashboard consolidates all procurement-related information, from transactions and records to vendor performance and departmental expenditures, offering unparalleled transparency. Elevate your firm's purchasing processes with our all-encompassing hub that not only enhances regulation adherence but also drives cost savings.

Streamline Processes

Enhance efficiency and accuracy by automatically integrating procurement transactions with vendor records, goods receipts, and billing documents.

Enhanced Transparency

Consolidate all vendor information and associated projects in one centralized location, enabling buyers to effortlessly access comprehensive and pertinent data.

Cost Optimization

Purchase orders establish precise costs for requested items, preventing unforeseen price hikes and discrepancies between invoices and ordered goods.

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Unified

Bringing data, technology & expertise together to transform your business and make future-ready.

Connected

Integrating different varieties of data to enhance transparency, insights, and transform digitally to capitalize on data and innovate without boundaries.

Interoperable

Reliable & Resilient – your platform & partner for digital transformation without limits.

Simplify, Streamline, and Succeed

Experience a multitude of benefits that awaits

  • Establish a centralized hub to manage key procurement activities while granting role-based visibility into purchasing workflows.
  • Obtain an extensive and precise understanding of demand, orders, requisitions, and expenditure to aid in compliance, demand consolidation, and more efficient negotiation strategies.
  • Minimize duplication and usher in global uniformity across significant procurement stages without causing disruption in the everyday operations and systems of each business unit.
  • Consolidate compliance, process control, approval workflows, and document output management via a unified procurement control centre.
  • Consolidate and bundle requests to leverage the advantages of better volume pricing.
  • Identify and resolve quality issues before they impact the final product with real-time monitoring and data analysis.
  • Access to comprehensive vendor information facilitates purchasing managers in securing better contracts and leveraging economies of scale.
  • Centralizing all vendor-related data and projects within a single platform enables buyers to conveniently retrieve accurate and relevant information.
  • Real-time collaboration through the vendor portal streamlines document and idea sharing.
  • Precisely define costs for items requested in purchase orders, minimizing unexpected price fluctuations and discrepancies in invoices.

Prominent attributes to enhance your organization

Simplify and streamline your organization's complex processes with Nirmalya Enterprise Resource Planning, an all-in-one enterprise resource planning platform.

Vendor Management

Revolutionize the way you maintain relationships with your suppliers through our vendor management solution. With a central record storing all vendor-related information, purchasing managers can swiftly access the data they require, keeping supply chains consistently on track. By offering a dedicated online portal, collaboration and communication are simplified, eliminating the need for lengthy email exchanges. Monitor and optimize supplier performance with ease using the vendor scorecards feature, effectively reducing costs and ensuring top-notch quality. Experience the power of centralized vendor management and unlock new levels of efficiency in your business.

  • Ensure effective supplier risk management by diligently monitoring and addressing potential issues proactively, based on the relevant data analysis.
  • Simplify vendor management by centralizing comprehensive supplier information within their respective vendor records.
  • Empower purchasing managers with readily available insights on all items supplied by vendors to enable stronger contract negotiations and maximize cost-saving opportunities through economies of scale.
  • Easily monitor supplier performance through the utilization of a vendor scorecard, facilitating comparisons between vendors offering similar products and identifying strategies for optimizing procurement processes.

Sourcing Management

Enhance your sourcing capabilities with our cutting-edge sourcing management feature. It streamlines the sourcing process, allowing you to easily identify vendors who can provide the quality goods you desire at the most competitive prices, ultimately maximizing your profits. By providing all vendors with the same information, we eliminate discrepancies and ensure fair quoting. With centralized communication management, you can effortlessly exchange information with vendors, preventing costly mistakes and maintaining clarity throughout the procurement journey. Equip your team with the platform they need to make informed vendor selections and drive success.

  • Evaluating quotes collectively allows buyers to gain comprehensive insight into a vendor's on-going projects, enabling them to negotiate the most favourable terms.
  • Centralizing all vendor data and project details in the vendor record facilitates convenient access for buyers to pertinent information.
  • Streamlining procurement processes through the utilization of pre-existing purchase contracts and an open purchase order system enables buyers to shorten lead times and minimize manual labour.
  • Effectively monitor vendor performance through the vendor scorecard by easily tracking punctual deliveries, defect rates, and prices.

Purchase Management

Revolutionize your purchasing management strategy with our advanced feature, designed to bring you unparalleled efficiency. Say goodbye to complex and time-consuming processes and embark on a streamlined journey of placing, managing, and expediting purchase orders. By effectively tracking all your purchase orders, you gain valuable insights into what's on order, the quantities involved, and the expected delivery dates. With this information at your fingertips, you can effortlessly optimize your inventory levels, ensuring optimal stock levels at all times. Moreover, our vendor portal enables smooth communication and coordination with suppliers, allowing them to easily track and manage their purchase orders, facilitating a seamless supply chain.

  • Streamline the purchase order approval process by removing the necessity for manual steering.
  • Obtain valuable spending insights and reduce unnecessary or non-compliant purchases through well-organized approval procedures.
  • Establish an official requisition and purchase order system to ensure transparent and precise information exchange between the requestor, buyer, and supplier.
  • Facilitate the approval process of purchase requests by utilizing automated reminders and notifications.

Invoice Processing

Enhance your vendor relationships with our advanced invoice processing capabilities. By automating the receipt of ordered items, processing invoices, and remitting payments in a timely manner, our solution helps you maintain positive vendor interactions. It starts with entering purchase orders, receipts, and bills into our system, where our intelligent technology performs a three-way match, ensuring data accuracy across all documents. Once approved, our solution empowers your accounts payable department to strategically manage vendor payments, optimizing cashflow and strengthening your financial position. With our automated approach to invoice processing, you can confidently manage your vendor relationships and improve operational efficiency.

  • Seamlessly acquire items from various sources, including vendors, partners, customers, subsidiaries, and other remote locations, by utilizing a mobile scanning device.
  • Employing a mobile device guarantees the comprehensive capture of vital information, resulting in accurate and thorough inventory records.
  • By conducting a three-way matching process, inconsistencies between purchase orders, receiving reports, and billing records can be easily identified.
  • Gain a clear understanding of the materials and assemblies necessary for production, while ensuring timely availability in the appropriate location.

Resolving a wide range of challenges

Processes

Increase efficiency and accuracy by seamlessly connecting procurement transactions with vendor records, goods receipts, and billing documents.

Collaboration

Effortlessly navigate the flow of items by automatically determining their destination upon order receipt and triggering workflows to facilitate smooth material and process movement.

Cost Optimization

Gain better control of expenditures through systematic approvals, obtaining valuable insights into spending habits, and eliminating any superfluous or non-compliant purchases.

Communication

Vendor portal serves as a centralized platform for effective communication and collaboration between vendors and buyers.

Compliance

Ensure vendors comply with regulations and corporate standards, measures are taken to educate and inform them about the requirements.

Spending

Streamlining purchase processes though approval matrix to ensure that purchase requests are sanctioned before being converted into orders.

Accuracy

Mobile scanners can be configured to scan upon order receipt, ensuring that all essential data is accurately captured before items are received.

Streamline

Leverage existing purchasing contracts and blanket purchase orders, manual tasks associated with issuing new purchase orders to vendors minimized.

Performance

Efficiently oversee and evaluate supplier performance using streamlined workflows and scorecards for vendor performance assessment.

Nirmalya has played a pivotal role in establishing a strong base which has facilitated progress in all aspects of our organization. Consolidating all our operations into a single platform has significantly improved our efficiency, productivity, and customer service.

Punam Pandia | CMD, SAMUDYAM

Accelerated Value Realization

Our implementation strategy is designed to ensure that your business operations undergo a swift and seamless transformation, resulting in faster time to value. Our experienced consultants utilize a structured approach that combines extensive industry knowledge with the latest implementation techniques. This enables you to expedite the deployment of our powerful solution and experience a rapid return on investment.

Through our streamlined process, you can optimize productivity and streamline business processes with minimal disruption. We have consolidated the expertise gained from global deployments into a set of leading practices, providing a clear path to success and delivering rapid business value.

With Nirmalya, you can confidently expect to go live within a predictable timeframe through smart, stepped implementations.

How much does it cost?

Nirmalya offers its services to companies of all sizes, including startups, fast-growing businesses, medium-sized enterprises, large corporations, and non-profit organizations. We assist these companies in streamlining their operational capabilities without the need for significant capital and operational expenditures. By eliminating the burden of maintaining an Enterprise Resource Planning system, which typically involves investments in manpower, hardware, and software, we help companies focus on their core activities.

Our collaboration with companies involves an initial setup fee for implementation, followed by an annual license fee based on the modules chosen by the customer for implementation. As businesses expand, customers have the flexibility to incorporate new modules as needed.

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