Exit management process is very crucial for organizations. When an employee decides to leave a company after investing their time and effort, it becomes vital for organizations to understand the reasons behind the exit. It is often not just about salary or position; there are various factors that contribute to an employee's decision to quit. Issues such as working culture, reporting managers, lack of importance or inclusion as a valued member of the organization can lead employees to seek opportunities elsewhere. In order to make the exit process smoother and hassle-free, organizations can rely on Nirmalya HCM's comprehensive workflow-based platform.

Employees are the brand ambassadors for an organization. They bring along their experiences and impressions when they join a new organization and, eventually, when they leave for another opportunity. While it is a bitter truth that employees move on, it is important to acknowledge that they have found many unique aspects to appreciate in your organization. Simultaneously, there may have been aspects that frustrated them enough to separate from the organization. Understanding and managing these dynamics is instrumental in creating a positive employer brand.

Nirmalya HCM provides a comprehensive workflow-based platform to streamline the exit management process. Through this platform, Human Capital Management can simplify and standardize the exit process. Employees can submit their resignations through the organization's portal or mobile app, ensuring that the process aligns with the organization's standards. Once the reporting manager approves the resignation, notifications are sent to the employee and the Human Capital Manager, initiating the necessary actions digitally.

Nirmalya HCM's platform offers a range of features and workflow processes that facilitate smoother exit management and prompt final settlements. Let's take a closer look at the steps involved:

• To ensure a seamless exit, a meeting is scheduled between the employee and their manager. This meeting serves as an opportunity to discuss the leaving employee's reasons for departure and gather any valuable feedback.
• The employee submits their resignation through the Nirmalya HCM portal or mobile app. This ensures that the resignation is recorded and tracked efficiently.
• The employee's reporting manager reviews and approves the resignation, marking the official acceptance of the departure.
• The manager creates a requisition for the replacement of the departing employee, providing a detailed job description to initiate the recruitment process.
• The job requisition goes through the workflow for approval, ensuring that the hiring process follows the established protocols.
• The Human Capital Manager looks for potential replacements internally. If an internal replacement is not available, they initiate the recruitment process through Nirmalya HCM's recruitment platform.
• The manager defines the knowledge transfer process and assigns an employee to work closely with the departing employee to seamlessly take over their responsibilities. Once the assigned employee approves the handover, it is notified to the manager and HR.
• The employee's exit date is notified to all concerned departments, such as IT, Admin, Finance, and Facilities, to ensure a smooth transition.
• Respective departments conduct no dues clearance through the HCM Exit Management platform. This ensures that all pending tasks and financial obligations are settled before the employee's departure.
• After receiving approval from all concerned departments, HR takes action regarding the employee's final settlement, release letter, leave settlement, and dues settlement. HR then approves the final clearance.
• HR schedules an exit interview with the departing employee. A set of questions is sent to the employee to obtain feedback on their overall experience. HR also collects verbal feedback during the interview and inputs it into the HCM Exit Management platform.
• Using the HCM Exit Management platform, HR generates the release letter, experience letter, and final settlement letter for the parted employee.
• Nirmalya HCM's exit management platform analyzes the exit interview feedback and collates the answers provided by the departing employee. AI-enabled analysis helps identify the root causes and common issues among employees who have left the organization.
• HR and the management team review the exit analysis report generated by Nirmalya HCM's platform. Based on the feedback from departed employees, they identify any areas of improvement within the organization's processes and culture. Action items are defined to address these issues effectively.
• Parted employees are provided with limited access to the organization's portal, eliminating the need for excessive email communication or phone calls. They can raise tickets within the system, track the progress of their final settlements, and escalate any unresolved issues.

Nirmalya HCM is equipped with AI and ML capabilities that allow organizations to analyze the root causes of employee departures. By providing a single source of truth, organizations can take informed actions to improve their processes, culture, and ensure equal opportunity and fairness for all employees. Implementing Nirmalya HCM can help organizations create an environment that is not only great to work for but also establishes a strong brand and fair processes.

By implementing Nirmalya HCM, organizations can create a great place to work. The platform's AI and ML capabilities enable root cause analysis and provide organizations with a clear understanding of the issues at hand. It empowers organizations to establish a brand that values equal opportunity, fairness, and employee satisfaction. With Nirmalya HCM, organizations can streamline their exit management process, ensuring a seamless departure experience for employees while promoting a positive employer brand.