Accounts Payable

Automate the entire payment process to reduce time and effort involved in processing bills.
Simplify and automate exception processing when invoices do not match purchase orders or receipts.
Enhance visibility in the accounts payable process and access bill status on any device, anytime, anywhere.
Automate the capturing of vendor invoices, approvals, payments, and reconciliations.
Easily retrieve bills, item receipts, and vendor contracts from a unified platform.
Approval workflows can be tailored with customizable roles and policies to ensure the perfect fit.
Guarantee precision in payment processing procedures to minimize errors and discrepancies, facilitating smooth financial transactions.
Maximize operational efficiency and productivity levels by adopting streamlined processes, allowing organization to achieve its goals more effectively.
Develop comprehensive reports that delve into in-depth analysis based on expense category, department, location, or any other pertinent criteria.
Effectively monitor real-time updates on open purchase orders, pending invoice approvals, invoice due dates, scheduled payments, and other essential data.

Vendor Profiling

Experience unparalleled efficiency in maintaining accurate vendor data, developed exclusively for vendor profiling. Ensure a complete overview of your vendors through comprehensive records, including contacts, mailing addresses, banking information, purchase orders, tax mandates, past payments, credit memos and much more. It empowers finance teams to enhance data security by configuring user roles and privileges, enabling them to define access permissions and record modifications. You can conveniently cross-check the received invoices with vendor details to guarantee precision, prevent delayed payments, and mitigate the likelihood of fraudulent activities.Safeguard against inaccuracies, late payments, and fraud by seamlessly comparing invoices with vendor profiles.

Safeguard valuable data by implementing user roles and privileges, ensuring only authorized personnel have access to sensitive information.
Gain a holistic understanding of vendors with a 360-degree view, enabling you to effectively manage and maintain vendor relationships.
Guarantee precision in payment processing procedures to minimize errors and discrepancies, facilitating smooth financial transactions.
Maximize operational efficiency and productivity levels by adopting streamlined processes, allowing organization to achieve its goals more effectively.

Purchase Orders

Enhance purchasing efficiency with our innovative purchase request management feature that offers a seamless experience from start to finish. Create purchase requests effortlessly using our user-friendly interface and effortlessly track their progress in real-time. Your requests are automatically submitted to the designated managers for review, saving valuable time and facilitating timely responses. Once approved, it converts the requests into purchase orders seamlessly, streamlining your procurement workflow. Furthermore, smart matching technology effectively connects vendor bills to purchase orders and receiving documents, minimizing the risk of overpayments or duplicate payments. Reduce the chance of invoice fraud with secure platform that prioritizes the safety and accuracy of your financial transactions.

Experience a hassle-free process with our intuitive interface, allowing you to submit purchase requests effortlessly.
Stay updated with seamless progress monitoring through our real-time tracking feature, ensuring a smooth workflow.
Eliminate manual handling of purchase requests by automating their submission to designated managers, streamlining the approval process.
Seamlessly convert your requests into purchase orders with ease, ensuring a smooth transition and efficient procurement.

Invoice Management

Experience a swift and protected method for managing invoices and executing payments through digital invoice processing and automation. Seamlessly send your digital invoices via email or simply drag and drop them into sophisticated processing engine. Invoices will be swiftly scanned, extracting pertinent information and converting it into digital text, which is then seamlessly integrated within the platform.Fuelled by AI technology, this innovative engine skilfully matches and categorizes invoices into distinct groups such as fully matched, partially matched, and unmatched. Drawing on this digital invoice processing power, the accounts payable officer can effortlessly cross-verify and schedule timely payments as required. Not only does this solution effectively minimize the need for human resources, but it also ensures transparency and accuracy in all financial operations.

Enable smooth transmission and processing of digital invoices without disruptions.
Leverage AI technology to optimize the matching and categorization process, ensuring efficiency
Implement cross-verification mechanisms to ensure accuracy and facilitate prompt payments.
Improve transparency, precision, time management, and cost-effectiveness to enhance overall operations.

Payment Management

Experience unmatched convenience and control over your payment process with our cutting-edge payment scheduling feature. Eliminate the hassle of managing multiple payment methods by easily scheduling cash, check, credit card, or electronic transfer payments. You can effortlessly align your payment schedules with invoice due dates or tailor custom rules to capture enticing early-payment discounts. It enables you to automatically schedule and approve recurring invoices, such as utilities or subscriptions, within predefined thresholds. Not only that, but seamlessly track and apply vendor credits to your outstanding invoices, ensuring you never miss out on any credits owed to you. Streamline your payment operations with our user-friendly interface and unlock new levels of efficiency.

Enhance the ease of payment by simplifying available payment methods and ensuring they are aligned with the due dates mentioned on the invoice.
Personalize the rules governing early-payment discounts according to specific requirements or preferences.
Implement an automated system to generate recurring invoices at predetermined intervals, streamlining the invoicing process.
Establish a seamless mechanism to track and apply vendor credits with utmost efficiency, eliminating any complexities or difficulties encountered in this process.

Dashboard and Analytics

Accounts Payable Dashboard is a highly interactive and role-based tool that provides users with a comprehensive overview of their payables at a single glance. It can be customized to suit the specific needs of each user, offering configurable features such as key performance indicators (KPIs) and alerts to ensure the smooth running of accounts payable processes. Real-time tracking capabilities allow users to stay up-to-date on crucial information such as open purchase orders, pending invoice approvals, invoice due dates, scheduled payments, and more. Additionally, the dashboard offers a range of standard AP reports as well as the ability to create custom reports and saved searches, enabling detailed analysis based on expense category, department, location, or any other criteria deemed relevant. Users can effortlessly track payments based on date, status, and vendor, while also having the ability to record various tax forms such as prepaid expenses, TDS, sales taxes, and contractor payments.

Employing dashboards, key performance indicators (KPIs), and alerts is instrumental in ensuring seamless operations of accounts payable processes.
Develop comprehensive reports that delve into in-depth analysis based on expense category, department, location, or any other pertinent criteria.
Effectively monitor real-time updates on open purchase orders, pending invoice approvals, invoice due dates, scheduled payments, and other essential data.
Enable users to access pivotal information effortlessly, including open purchase orders, pending invoice approvals, invoice due dates, scheduled payments, and more.

Our implementation strategy is designed to ensure that your business operations undergo a swift and seamless transformation, resulting in faster time to value. Our experienced consultants utilize a structured approach that combines extensive industry knowledge with the latest implementation techniques. This enables you to expedite the deployment of our powerful solution and experience a rapid return on investment.

Through our streamlined process, you can optimize productivity and streamline business processes with minimal disruption. We have consolidated the expertise gained from global deployments into a set of leading practices, providing a clear path to success and delivering rapid business value.

With Nirmalya, you can confidently expect to go live within a predictable timeframe through smart, stepped implementations.

Nirmalya offers its services to companies of all sizes, including startups, fast-growing businesses, medium-sized enterprises, large corporations, and non-profit organizations. We assist these companies in streamlining their operational capabilities without the need for significant capital and operational expenditures. By eliminating the burden of maintaining an Enterprise Resource Planning system, which typically involves investments in manpower, hardware, and software, we help companies focus on their core activities.

Our collaboration with companies involves an initial setup fee for implementation, followed by an annual license fee based on the modules chosen by the customer for implementation. As businesses expand, customers have the flexibility to incorporate new modules as needed.